[Humanist] 30.701 DH2020: call for hosts

Humanist Discussion Group willard.mccarty at mccarty.org.uk
Wed Feb 1 06:55:57 CET 2017

                 Humanist Discussion Group, Vol. 30, No. 701.
            Department of Digital Humanities, King's College London
                Submit to: humanist at lists.digitalhumanities.org

        Date: Tue, 31 Jan 2017 20:33:46 -0500
        From: Hannah L Jacobs <hannahlj at gmail.com>
        Subject: Call for Hosts: Digital Humanities 2020

Digital Humanities 2020: Call for hosts

The ADHO Conference Coordinating Committee invites proposals to host the
Digital Humanities conference in 2020. According to the three-year rotation
adopted by the ADHO steering committee in 2014, DH2020 will be hosted in the
US or Canada.

Digital Humanities (DH) is the annual, international conference of the
Alliance of Digital Humanities Organizations(ADHO). ADHO's constituent
organizations are the European Association for Digital Humanities (EADH);
the Association for Computers and the Humanities (ACH); the Canadian Society
for Digital Humanities / Société canadienne des humanités numériques
(CSDH/SCHN); the Australasian Association for Digital Humanities (aaDH);
centerNet; Humanistica, L'association francophone des humanités
numériques/digitales; and the Japanese Association for Digital Humanities

The next joint DH conference will be held in Montréal, Canada, on the
campus of the University of McGill and co-organized by the University of
Montréal, 8-11 August 2017. DH2018 will be held in Mexico City, Mexico,
co-organized by the Colegio de México and the Universidad Nacional
Autónoma de México (UNAM) in alliance with La Red de Humanidades Digitales
(RedHD), 24-30 June 2018. DH2019 will be held in Utrecht, Netherlands,
co-organized by the University of Utrecht, the KNAW, and CLARIAH.

We are particularly interested in proposals from institutions or regions
that 1) have developed or are developing digital humanities communities and
organizations and 2) have not previously hosted a DH conference. Please note
that the local organizers must be members of one of the ADHO constituent
organizations, listed above.

*Conference Information*

The conference regularly attracts approximately 500 attendees, but recent
years have seen a constant growth of numbers well beyond 500. It consists of
3 days of panels, papers and posters, preceded by 2 days of pre-workshops
and tutorials. There are normally 6 or more parallel sessions per time slot
and a small number of plenary presentations and receptions. Meetings of the
committees of ADHO’s constituent organizations (COs) precede the
conference, and lunchtime slots are normally used for the member meetings of
the COs. The peer-reviewed academic program is developed by an international
Program Committee, which is appointed by the COs.

*Local Organizers’ Responsibilities*

Local organizers at the host institution(s) are responsible for developing
the conference web site, providing facilities, producing a collection of
abstracts, organizing a conference banquet, and coordinating any other
social events that they think appropriate. The conference is entirely
self-financed through conference fees and any other financial contributions
that ADHO or the local organizer is able to arrange. ADHO provides partial
financial underwriting of the conference (and can, in certain circumstances,
advance small amounts of funds for expenses that need to be prepaid) and
works together with the local organizers to ensure that registration fees
and other income will support all conference expenditures; the details can
be found in the ADHO Conference Protocol and related documentation. ADHO
also finances certain conference awards, such as named prizes or bursaries.
In consultation with the ADHO Program Committee, the local organizers may
suggest plenary speakers whose travel, subsistence, and registration must be
funded from the conference budget; again, see the Conference Protocol for

The local organizers are expected to set three levels of registration fees:
for members of ADHO constituent organizations; for non-members; and for

ADHO uses the conference management system ConfTool, and the ADHO
Infrastructure and Conference Coordinating committees provide support for
this system, including access to data from previous conferences. Local
organizers are required to use the ConfTool system for registering
participants and including them in special events such as the banquet, but
actual credit card payments may be processed outside ConfTool by the local

*Proposal Process*

Written proposals should include the following:

- an overview of facilities at the host institution- a summary of local
institutional engagement and support for the organizers, and contingency
plans in case of problems
- possible arrangements for social events, including the conference banquet
- options for accommodation, including provisional costs and especial
attention to low-cost student housing
- travel information and advice for participants
- a provisional budget, with an estimated registration fee
- options for payment (credit card, foreign currency, etc.) by participants
- a brief outline of potential approaches to conference sponsorship
- any other information that will help the ADHO Steering Committee make a

The DH2020 host will be selected at the DH2017 conference in Montréal,
Canada. Proposers must be prepared to give a short presentation and to
answer questions at the ADHO Steering Committee meeting on 6 August at

Potential organizers are invited to discuss their plans informally with the
chair and vice-chair of the ADHO Conference Coordinating Committee, Claire
Clivaz (claire.clivaz at isb-sib.ch) and Brian Croxall
(brian.croxall at brown.edu), respectively, before submitting a bid. Protocols,
guidelines, information about past conferences, and a memorandum of
understanding between ADHO and local organizers can be found here:
http://adho.org/conference. Sample budgets and other information may be
available for planning purposes on request.

Proposals should be submitted to Clivaz and Croxall in draft form by 31 May

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